Category
February 13, 2025
Published
Category
February 13, 2025
Published
You sit down, ready to tackle your to-do list, coffee in hand, full of motivation. But before you know it, you’ve checked your email, answered a few DMs, scrolled Instagram for “just a minute,” and somehow ended up knee-deep in an Amazon cart full of things you don’t need. Suddenly, it’s 3 p.m., and that big task you swore you’d finish? Still untouched.
Sound familiar? You’re not alone.
Most of us don’t struggle with having enough time—we struggle with using it effectively. The good news? You don’t need to magically create more hours in the day. You just need to work with the time (and energy) you do have.
Here’s how to make that happen—without feeling like you need to be constantly grinding.
We all know social media and Netflix can be distractions, but the real culprits behind our lost time are the ones we don’t notice.
Multitasking (yes, even answering a “quick” text) – Your brain takes 23 minutes to refocus after switching tasks. Ouch.
Overplanning – Mapping out your day in excruciating detail? That’s just procrastination in disguise.
Tiny, low-impact tasks – Checking email again, tweaking your Canva design again, rewriting your to-do list again.
Adopt a “one-tab” rule. Keep only the one tab you need open. If it’s not related to the task at hand, it’s a distraction.
Give yourself a “planning limit.” Spend no more than 5 minutes deciding what to work on. Then, get to work.
Use a “parking lot” method. Random thoughts pop up? Jot them down in a notebook instead of immediately acting on them.
Ever try writing an email at 3 p.m. and it takes forever, but in the morning, you could draft it in five minutes? That’s because your energy cycles matter more than the number of hours you work.
Instead of forcing yourself to power through everything at any time, match your work to your energy levels.
? Morning (High Energy): Deep work, problem-solving, strategy, writing Midday (Medium Energy): Meetings, planning, admin work
? Late Afternoon (Low Energy): Emails, organizing, reviewing notes
If you’re constantly overwhelmed, the problem isn’t that you need to work harder—it’s that your workflow needs a serious upgrade.
? Automate the repetitive stuff. Set up email templates, use scheduling tools, and create plug-and-play systems for things you do often.
? Use the 90-minute rule. Your brain maxes out after about 90 minutes of focus. Work in sprints, then take a 10-15 minute break.
? Prioritize your “big wins.” Start each day with one major task that moves the needle—before getting sucked into busy work.
Want to work smarter and boost productivity? Download the Productivity Power Hour and start getting more done in less time!
It’s a simple, high-impact routine designed to help you focus, eliminate distractions, and get more done in less time.
Grab your free guide here → Sign up now!
Because let’s be honest—you don’t need more time. You just need a better way to use it.
You sit down, ready to tackle your to-do list, coffee in hand, full of motivation. But before you know it, you’ve checked your email, answered a few DMs, scrolled Instagram for “just a minute,” and somehow ended up knee-deep in an Amazon cart full of things you don’t need. Suddenly, it’s 3 p.m., and that big task you swore you’d finish? Still untouched.
Sound familiar? You’re not alone.
Most of us don’t struggle with having enough time—we struggle with using it effectively. The good news? You don’t need to magically create more hours in the day. You just need to work with the time (and energy) you do have.
Here’s how to make that happen—without feeling like you need to be constantly grinding.
We all know social media and Netflix can be distractions, but the real culprits behind our lost time are the ones we don’t notice.
Multitasking (yes, even answering a “quick” text) – Your brain takes 23 minutes to refocus after switching tasks. Ouch.
Overplanning – Mapping out your day in excruciating detail? That’s just procrastination in disguise.
Tiny, low-impact tasks – Checking email again, tweaking your Canva design again, rewriting your to-do list again.
Adopt a “one-tab” rule. Keep only the one tab you need open. If it’s not related to the task at hand, it’s a distraction.
Give yourself a “planning limit.” Spend no more than 5 minutes deciding what to work on. Then, get to work.
Use a “parking lot” method. Random thoughts pop up? Jot them down in a notebook instead of immediately acting on them.
Ever try writing an email at 3 p.m. and it takes forever, but in the morning, you could draft it in five minutes? That’s because your energy cycles matter more than the number of hours you work.
Instead of forcing yourself to power through everything at any time, match your work to your energy levels.
? Morning (High Energy): Deep work, problem-solving, strategy, writing Midday (Medium Energy): Meetings, planning, admin work
? Late Afternoon (Low Energy): Emails, organizing, reviewing notes
If you’re constantly overwhelmed, the problem isn’t that you need to work harder—it’s that your workflow needs a serious upgrade.
? Automate the repetitive stuff. Set up email templates, use scheduling tools, and create plug-and-play systems for things you do often.
? Use the 90-minute rule. Your brain maxes out after about 90 minutes of focus. Work in sprints, then take a 10-15 minute break.
? Prioritize your “big wins.” Start each day with one major task that moves the needle—before getting sucked into busy work.
Want to work smarter and boost productivity? Download the Productivity Power Hour and start getting more done in less time!
It’s a simple, high-impact routine designed to help you focus, eliminate distractions, and get more done in less time.
Grab your free guide here → Sign up now!
Because let’s be honest—you don’t need more time. You just need a better way to use it.
That’s why I created Priority Desk—to help female entrepreneurs like you simplify the chaos, get organized, and build a business that works for you, not against you.
With 25+ years of experience in marketing, tech, and strategy, I’ll help you create systems that make running your business easier—so you can focus on what you do best.
That’s why I created Priority Desk—to help female entrepreneurs like you simplify the chaos, get organized, and build a business that works for you, not against you.
With 25+ years of experience in marketing, tech, and strategy, I’ll help you create systems that make running your business easier—so you can focus on what you do best.
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